Skip to main content

Field Trip Requests

Field Trip Procedures

  1. A completed School Sponsored Educational Field Trip Request and Transportation Form are submitted to the Building Principal for approval. 

  2. The Building Principal then sends all forms to the Superintendent for review and approval. 100% funding for the trip must be identified and secured before approval will be granted by the Superintendent. 

    • A field trip request form and accompanying documents must be reviewed by the building principal and then presented to the Superintendent for all in-state field trips at least two (2) months prior to the date of the trip.

    • For all overnight or out-of-state trips, a field trip request form and accompanying documents must be reviewed by the building principal and then presented to the School Committee at least six (6) meetings prior to the date of the trip. Tentative approval of the School Committee may be granted contingent upon receipt of all required documentation.

    • All supporting documents that have been secured to date must be attached to the request.  

    • The Superintendent or his/her designee must sign and approve the requested field trip. 

    • No activity will be approved if a certain funding source (if needed) has not been identified.

  3. The Superintendent will review all field trips and transportation requests to ensure alignment to the curriculum and a funding source has been identified and confirmed.

    • For all overnight or out-of-state trips, a field trip request form and accompanying documents must be reviewed by the building principal and then presented to the School Committee at least six (6) meetings prior to the date of the trip. Tentative approval of the School Committee may be granted contingent upon receipt of all required documentation.

  4. Once the field trip is approved, the Superintendent will submit the transportation request to the Student Services Department for scheduling.  A copy of the field trip request is to be shared with Alison.

  5. The Teacher will receive approval to disseminate Field Trip Information and Permission Forms to students.  Copies of all forms must be given to the Building Secretary for the field trip file.

  6. A Purchase Order must be completed to have a check processed for admission fees. The PO must indicate the name and address of the vendor, description and dollar amount.  To guarantee that the check will be processed on time for the field trip, allow a minimum of three (3) full weeks.  Send the Purchase Order to the Business Office.   If however, this is a second or third trip of the year then a funding source must be identified and approved by the Superintendent. 

    • Please note parent/guardian chaperones will be responsible for paying the trip fee.

    •  Parents/guardians are responsible for providing their own travel to in-state field trips unless there is space on the bus. This is allowed as long as the additional adults do not exceed the passenger limit of the bus to warrant have to purchase 2 buses. 

  7. The teacher must inform the kitchen at least one (1) week in advance if not having lunch at school and/or ordering bagged lunches. 

  8. The teacher to inform the nurse at least two (2) weeks in advance for preparation of the trip. 

  9. FIELD TRIP INFO CHECKLIST to be left in office the morning of the trip.

  10. If you need to collect donations or do fundraising to support your field trip then you need to complete the Fundraising & Donation Request form.